The Semester System Coordination Office has a central role in the coordination and ongoing quality assurance of teaching in semester system. The coordinator reports to the higher authorities and is responsible for the planning, management, monitoring and evaluation of teaching and other semester activities. The office directly collaborates with those departments, offering undergraduate (BS-FYDP) to ensure smooth working of semester. The office performs its functions through regular meetings with students and teachers via semester introduction, semester group meetings and semester evaluation etc.

Responsibilities to Perform

Some major tasks are enlisted below:

Records

Developing a student’s documents into a file, assuring presence of Student’s all academic documents including personal details are well kept and secured from any misuse of personal information.

Course Details

The Coordination Office also takes the responsibility to maintain and Implement all Scheme of Studies of every Degree Programme offered by the University.

Course Offering

The Coordination Office ensures offering courses each time Registration process begins for each semester of all Programmes at every level.

Managing Student Requests

When a student initiates any request regarding his Academics like Dropping of a course, or taking of an additional course or freezing and unfreezing of a semester are handled by this office.

Registration

When Students are enrolled into a new semester, this office also ensures that registrations made by student are as per defined parameters.

Course Drop

When a student initiates a request to drop a course, it comes to this office. Each request is handled as an individual case and then a decision is taken in the best interests of the student, neither every request is accepted nor rejected, sometimes counseling is advised for the student.

Withdraw Course

If a student is unable to bear the full subject load and wants to leave a subject for later and the first sessionals are done with. Then the student initiates a request to withdraw course. The office deals a case according to university parameters.

Extra Course

Sometimes students want to opt for additional courses, such requests are also entertained by the Coordination Office.

Freeze/Unfreeze

Requests to ‘Freeze’ and ‘Unfreeze’ a semester also come to this office, as these requests are under strict time constraints they are dealt on priority basis.

Change in personal/educational Details

Students who want to make changes to their personal and educational details send requests to the Coordination Office; each case is taken into consideration and then sent to university for further procedure.

Academic Calendar

Academic Calendars offered by university are also shared by the Coordination Office; it is a calendar that defines the activities on a timeline date wise.